3.06.2012

Job Opening for Part-Time Administrative Assistant at Woodland Church in University City

Woodland Presbyterian Church in the University City neighborhood of Philadelphia is currently seeking a part-time administrative associate.  Contact Lee Huang at lee.huang (at) gmail.com for a position description or to apply.  Please feel free to circulate this information to anyone and everyone, and to recommend the position to anyone you feel would be qualified and interested.  Thank you for your assistance.




Job Title:                      Administrative Assistant, Woodland Presbyterian Church (University City)

Hours per Week:           25 (hourly position, not salaried)

Start date:                         As soon as possible (Spring 2012)



General Overview

The Administrative Associate is a part-time member of the support staff of the church responsible for assisting the Pastor, the Session, the Treasurer, and the professional staff in their administrative responsibilities.  He or she works under the general direction of the Session and under the immediate supervision of the Pastor.



Responsibilities/Duties:

·        Prepare and publish church newsletters and mailings under the editorial supervision of the Pastor

·        Prepare physical bulletins and content for virtual bulletin for worship services under the editorial supervision of the Pastor

·        Provide clerical and secretarial support as requested by the Pastor and other staff members

·        Serve as the church receptionist providing an appropriate response to members and anyone who calls or comes to the church

·        Serve as the office manager ordering supplies and making sure that the office equipment is in good working order

·        Facilitate the work of the Session as directed by the Pastor or the Clerk of Session.

·        Assist the Treasurer in handling funds, keeping records, and making sure that all receipts and bills are processed and paid in a timely manner, including doing accounts payable related data entry (currently on QuickBooks)

·        Keep church records and files orderly and up to date

·        Keep the membership rolls as required by the Book of Order, under the supervision of the Clerk of Session

·        Prepare membership and attendance reports for the Session

·        Keep the membership database and publish an annual directory

      Maintain the church calendar and be responsible for informing staff and members of scheduled events

·        Take the lead in organizing the administrative aspects of the church’s annual Fall Retreat

·        Be willing to take on other administrative tasks as time allows, ministry develops and as directed by the Pastor and/or session

·        Assist with the sight and sound and worship leaders as needed and as directed by the pastor

·        Hours include Monday through Wednesday 8:30 to 3:00 (1/2 hr for lunch), Thursday 8:30 to 12:00 and Friday 8:30 to 12



Skills Required:

Microsoft Office Suite (MS Word, Excel, PowerPoint, some Publisher and Access)
Professional and friendly phone manner
Superb organizational skills
Ability to work with a diverse demographic
Problem-solving skills
Commitment to working in a ministry setting
Initiative and ability to work independently
Ability to maintain confidentiality
Comfortable praying with those that may come into the church and be in need of prayer
Able to articulate a clear Christian witness



To Apply:

Send your resume and cover letter to Lee Huang, Chair of the Personnel Team, by email (lee.huang (at) gmail.com) or mail (42nd and Pine Streets, Philadelphia PA 19104).
Email is our preferred way for you to send in your resume and cover letter.
You may also send in any questions by email; we will not be able to answer any questions by phone or in person.
In addition to your resume please send in a one page “mock” newsletter that might be designed for our church

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